Graduation Checklist for Undergrads

Announcement for Fall 2024 Graduating Students

The final review of your graduation application takes 4-6 weeks from the time academic standing has been processed, January 10th.  This means that most degrees will be posted by January 31, 2025.  

To check if your degree has been awarded please go to MySJSU to view your unofficial transcripts. 

Please do not contact our office until at least early February to inquire about the status of your degree, as it is most likely in process of being reviewed/ awarded.

• If you have completed all degree requirements

  • Congratulations! 

    To check if your degree has been awarded please go to MySJSU to view your unofficial transcripts.

    You can also go to MySJSU and view MyProgress page. 

    Diplomas are printed and mailed on a rolling basis and can take 4-6 weeks to receive after your degree has been posted.

• If you have NOT completed all degree requirements
  • 1. You can expect to receive a Hold Letter via your SJSU email. Be sure to check spam/trash folders. The hold letter contains:
       1. 1. Outstanding requirements. Review it carefully!
          2. A deadline to submit documents and/or address particular issues. The deadline for Fall graduates is Februaty 14th. Make sure to meet this deadline!
    2. If you do not expect to complete all requirements by Fall 2024 then you must change your graduation term. Submit a graduation date change.

Graduating Seniors

Use this Graduation Checklist to graduate in a timely manner. If you have not applied yet, visit the Application Central page and see if you are eligible to apply for graduation.

If you have additional questions after reviewing the Graduation Checklist, please contact your Graduation Evaluator.

• 1. Check your Graduation Status

  • Your Graduation Status on MyProgress should be "needs to finish pending work".  This status will not change until the degree is awarded.

• 2. Review Degree Requirements 

  • Review your MyProgress report for outstanding requirements.  This report outlines your completed and unmet degree requirements.

    Review the following graduation requirements on MyProgress.

    1. 1. GE Requirements
       2. PE Requirements- 2 units
       3. Unit counts
          1. 1. residency (at least 30 at SJSU)
             2. 120 units (max of 70 from community college(s))
             3. 50 units outside of community college coursework
             4. upper division (at least 40)
       4. SJSU, All College, major and minor GPAs (at least 2.0)
       5. Major/ minor requirements

     

    Contact your major advisor and/or your success center for updates on substitutions.

    SAGE Students: Review the bottom section of your MyProgress to ensure you have met SAGE requirements, e.g.,120 applicable units, additional course(s), etc.

    Your degree will be awarded once all degree requirements are met (green circles).

• 3. Address Outstanding Requirements

  • The  MyProgress report will be used to award your degree at the end of your graduation term. Therefore, after you have registered for your last courses, your MyProgress should show only pending and completed requirements (yellow diamonds  & green circles). 

    Any outstanding requirement (red squares) will prevent you from graduating.  Please contact your major/minor/success center advisor for assistance with fulfilling the remaining outstanding requirements.

    Contact your major advisor and/or your success center for updates on substitutions.

    Your degree will be awarded once all degree requirements are met (green circles).

• 4. Resolve All Grades (I, RD, RP) and Study Abroad Coursework (if applicable)

  • Any Incomplete (I), Report Delayed (RD), Report in Progress (RP), and Study Abroad grades must be cleared before your degree can be awarded.  You must submit all work to clear the Incomplete or Report Delayed to the instructor by the established deadline. See Incomplete Grade details.

    Address any grade changes before the end of your graduation term.  Once your degree is posted, no change of grades can be allowed.

• 5. Submit Transcripts from Other Institutions (if applicable)

  • If you have taken classes outside of SJSU recently, please submit official transcripts to etranscript@sjsu.edu. Notify your graduation evaluator once you receive confirmation that your transcript has been received. Review your MyProgress to verify if all transfer coursework is up to date.

• 6. Complete Your Final Semester

  • Your degree will be awarded once all degree requirements are met (green circle). Your degree will be posted 4-6 weeks after the last day of the term. Visit this page frequently for timelines and updates.

• 7. Review your Diploma Name/ Address

  • You may use a name other than your Primary (legal) Name on your diploma. Please follow the guide to add a Diploma Name in your MySJSU [pdf] by established deadlines, otherwise, the Primary (legal) Name will be used. Note that the Diploma Name will be used exclusively for diplomas.

    Update your Diploma Address in MySJSU by established deadlines to ensure proper delivery. The University is not liable for diplomas lost due to incorrect addresses or corrected addresses provided by students after mailing.

• 8. Clear Any Holds on Your Account

  • Check MySJSU to see if you have any holds. Students with financial holds on their accounts will not receive their diplomas. Inform your graduation evaluator once you have cleared your holds.

• 9. Request to Change Your Graduation Term (if applicable)

  • If you do not expect to complete all requirements by the end of your graduation term, submit a graduation date change. You will not receive a registration appointment for the subsequent term until you submit a graduation date change form.