Special / Outdoor Event Requests
To request the use of recognized outdoor spaces for special events, please complete the Outdoor Events Request Form [pdf]and email it to FDO-lease@sjsu.edu.
- At least 2 weeks in advance – for small events (fewer than 50 attendees with limited setup) with previously approved layouts.
- At least 30 days in advance – for large events (custom layouts and/or requiring Office of State Fire Marshal permits).
FD&O’s Outdoor Special Events process is overseen by the Associate Vice President
for Facilities Development & Operations and supported by a team of graduate student
assistants. The FDO-lease@sjsu.edu inbox is monitored once per day.
We appreciate your advance planning to help ensure efficient and timely processing
of outdoor event requests.
Photography and Filming Requests
External Entities
Photography and filming requests by non-students must follow a new procedure that is reviewed and approved by University Marketing and Communications before FD&O can grant reservation and access to university facilities. Complete the request form.
Students and Student Groups
Students, class groups and recognized student organizations must review and complete this different request form.
Personal Use
These request processes are not required for personal photography such as graduation photography sessions on campus grounds.
Venue Diagrams
Click on a link below to view/download a PDF diagram for your desired venue.
