Annual Capital and Space Planning

Facilities Development and Operations (FD&O) meets annually with each of SJSU's divisions, including each of the nine colleges, and five major support or auxiliary units to compile information that is included in the University's annual Capital and Space Plan. 

Capital plan timeline

The Campus Space and Capital Plan is the culminating report derived from this comprehensive and collaborative process. The report documents all space requests and planned capital projects currently identified; identifies the strategic initiatives driving these requests and projects; and provides prioritized recommendations for addressing space and functional needs and deferred maintenance projects.

The plan is presented to the Campus Planning Board and the President's cabinet for review and approval. The report is published annually to ensure university leadership and the campus community has a comprehensive understanding of all campus space needs, funded capital projects, and deferred maintenance so that resources can be focused on supporting the university's most important strategic initiatives.

On this page:

01. Outreach and Engagement

02. Proposals and Scoping

03. Prioritization and Refinement

04. Draft Findings and Coordination

05. Division Final and Committees Engagement

06. Leadership Outreach and Approvals

07. Publication

Phase one of the annual capital plan process.

Phase One: Outreach and Engagement

For a period of approximately six (6) weeks beginning every August/September, university divisions (via college deans, associate deans, directors of resources and operations, senior or associate vice presidents, designees, etc.) and FD&O Planning and Real Estate share information to inform the plan. This iterative information sharing includes the following:

  • Approved Academic and Strategic Plans
  • Access Plans
  • Current Project and Space Requests
  • Deferred Maintenance / Preventative Maintenance Plans
  • Enrollment Planning
  • Facility Condition Assessment and Deferred Maintenance
  • Finances / Budget
  • Organizational Planning and/or Changes
  • Partnerships and Donors

Phase two of the capital planning process: Proposals and Scoping

Phase Two: Proposals and Scoping

For a period of approximately six (6) weeks, FD&O project teams clarify the scope, schedule and cost of each proposed capital project and validate identified projects. This includes the following:

  1. Define space impacts
  2. Development of project scope
  3. Develop a rough magnitude of cost
  4. Develop a rough schedule
  5. Benchmark against resources
  6. Confirm and clarify

Phase 3 of the capital planning process: Prioritization and Refinement

Phase Three: Prioritize and Refinement

For a period of approximately four (4) weeks, division leaders (deans, associate deans, directors of resources and operations, senior and associate vice presidents, designees, etc.) develop a list of priority projects based on campus goals, budget and time. This entails:

  1. Confirming campus division priorities
  2. Ranking projects for feedback
  3. Refining project list based on feedback

Phase four of the capital planning timeline: draft findings and coordination

Phase Four: Draft Findings and Coordination

For a period of four (4) weeks, FD&O creates the initial draft Annual Space and Capital Plan and engages senior stakeholders (deans, vice presidents, designees) to refine the draft.

  1. Publish draft plan
  2. Receive stakeholder feedback
  3. Refine plan as needed and re-publish

Phase five of the capital planning process: committee engagement

Phase Five: Division Final and Committee Engagement

For a period of five (5) weeks beginning in January of every year, FD&O socializes the final division-level reports to campus community stakeholders and refines the plan with their feedback:

  • Campus Planning Board
  • Auxiliary Boards and Committees

Phase six of the capital planning process: university leadership outreach and approvals.

Phase Six: Leadership Outreach and Approvals

For a period of four (4) weeks, FD&O conducts engagement with senior university leadership:

  1. Cabinet presentation
  2. Plan refinement
  3. Finalize Plan

Phase seven of the capital planning process: publication of the final draft of the Annual Space and Capital Plan.

Phase Seven: Publication

The final, approved Annual Space and Capital Plan is published and distributed to the campus community. This plan creates the foundation for two subsequent detailed documents: