Additional Asset Services

Campus Copier Program

The Campus Copier Program [CCP] is a campus-wide program created to monitor and negotiate copier costs for the entire campus. 

Please contact the Property Coordinator when a new copier has been ordered. It may need to be tagged as an asset when it arrives.

If replacing a copier, the old copier will be removed at the time of delivery.

• A Property Survey Report [DocuSign] [PSR] must be submitted and approved prior to the disposal.
• Your department’s SJSU IT Representative will need to ensure that the hard drive has been removed from the unit to maintain the safety of the university’s information assets. For changes, please submit one of the forms below based on your situation.
  - CCP Change Request Form
  - CCP Supply Order & Service Request Form
• The SJSU asset tag and CCP sticker must be removed before disposal.

Public Surplus

An item that is no longer wanted by a department can be offered to other departments or the public community through a service called Public Surplus. Please submit a Property Survey Report [DocuSign] to the Property Coordinator and they will place the item up for auction after the request to do so has been approved. A link to create an account is coming soon.

Unwanted property cannot be stored in Distribution and Asset Services and must remain in the department. If the department wishes to have the item removed, please visit FD&O's iServiceDesk to open an FD&O ticket and ask for the removal and temporary storage of the item.

Internal Auctions

An item is first offered to the campus community through an internal auction for 7-14 days.

If a department wishes to claim the item, they do not pay for it. Internal auctions are free and first come, first serve.

Upon a successful internal “sale”, the winning department will need to coordinate pickup details with the offering department and, if necessary, open an FD&O ticket to have the item moved.

If the item is an asset, the Property Coordinator will update the asset database information to reflect the new department’s ownership.

External Auctions

After an unsuccessful internal auction has passed, an item is then offered to the public community through an external auction for 7-14 days.

A department has the option to provide a starting bid price or a final reserve price. If the highest offer does not reach the reserve price, the department then decides whether to sell or extend the auction.

Upon a successful external sale, Public Surplus will provide purchasing instructions to the bid winner. Additionally, the department’s contact information will also be provided so that the winner can make pick up arrangements that align with the department’s operating hours.

Distribution and Asset Services may be a central pickup point for very large items, but FD&O’s assistance may be required to move the property to the warehouse, which would require a iService Desk ticket.

Proceeds from the sale will be deposited by the Bursar’s Office into the chartfield string provided by the department.

If both the internal and external auctions are unsuccessful, the department will have the option to re-post for a second auction attempt, keep the item or dispose of it. The Property Coordinator will work with the department to ensure that the procedures for each disposition are followed.