Supplier Records

You can now easily access your supplier records online!

San José State University utilizes PaymentWorks, a cloud-based application, to provide suppliers with accurate payment details and allow them to keep their information up-to-date and more secure.

By using the PaymentWorks supplier portal, companies will be able to:

• Receive updates from customers
• Check on invoice status(es) and scheduled pay date(s)
• Review payment information
• Manage information for all of customers who use PaymentWorks (including company name, addresses, banking information, and tax status)

Documentation Requirements

Documentation may be required to maintain your supplier status with SJSU, depending on the service or commodity provided:

• 587 Form for Non-California Residents
• Certificate of Insurance
• Certificate of Liability Insurance
• Health Certificate
• Voluntary Product Accessibility Template (VPAT) 

For more information, please review Special Requirements and Becoming a SJSU Supplier.

How Do I...?

• Access my company's PaymentWorks account
  • 1. Contact your company’s PaymentWorks Administrator
    2. They can set up your user account in PaymentWorks
    3. If you have any questions, reach out to support@paymentworks.com
• Check the status of a payment
  • Login to PaymentWorks and click on the Invoices tab for detailed information.
• Change my company information and/or remit address(es)
  • 1. Log in to PaymentWorks
    2. Click on Company Profile (top right)
    3. Identify the information that needs to be updated
    4. Click Edit to initiate changes.
    5. Click Save to submit the changes to your customers.
• Sign up for ACH payments
  • 1. Log in to PaymentWorks
    2. Click on Company Profile (top right)
    3. Click on Bank Accounts
    4. Click  on Add Account
    5. Provide the requested information
• Update my supplier records
  • 1. Log in to PaymentWorks 
    2. Click on Company Profile (top right)
    3. Identify the document that needs to be updated.  
    4. Click Edit to initiate changes.
    5. Click the upload icon to submit the changes to your document.